This Personal Data Protection Notice (“Notice”) sets out how Messrs Chan Lee & Co (“Firm”) collects, uses and protects your Personal Data which you have provided to the Firm. By engaging the Firm to provide its services, you hereby consent to the processing of your Personal Data by the Firm in the provision of legal / secretarial / corporate services or the services that you have requested from the Firm (“Services”).

​​

1.         PERSONAL DATA​

 

The “Personal Data” that you provide or have provided to the Firm includes, but without limitation to, your name, contact details, address, email address, NRIC number or passport number, personal financial and/or bank account information.

 

In addition to the Personal Data that you provide to the Firm directly (whether when engaging the Firm to provide our services or during any communication with the Firm), the Firm may also collect your Personal Data from various other sources, including without limitation, from online search tools, information obtained from third parties through lawful sources including but not limited to Companies Commission of Malaysia, National Registration Department of Malaysia or any other relevant organizations and/or companies, or at events organised or participated by the Firm.

 

In respect of personal data of third parties such as your spouse and family members, you warrant that you have obtained their consent allowing us to process their personal data and you will extend a copy of this Notice to them.

​

2.         PURPOSE OF PROCESSING OF PERSONAL DATA

 

By engaging the Firm, you hereby agree and consent to the Firm using and processing your Personal Data provided to the Firm, in the manner and for the purposes as described below:

 

• for the purposes of the Services;

• for preparing any document or instrument which may be required for the purposes set out in sub-paragraph (1) above and such other ancillary work in connection with sub- paragraph (1) above, including but not limited to preparing the necessary contract or agreement or instrument to which you are a party, preparing loan agreement and preparing affidavits;

• responding to your queries or data access requests and facilitating our daily operation;

• risk management, investigation of complaints, suspicious transactions alert and research for services;

• to provide such necessary information to any regulatory or governmental authorities as required by statutory, regulatory or governmental requirements;

• for the Firm’s internal administrative purposes including historical and conflict checking purposes;

• for the Firm to communicate with you; and

• for the Firm to comply with its obligations under law or any regulations imposed by regulatory or governmental authorities or under any contract under which the Firm is obliged to retain, process, use and/or disclose your personal data.

 

It is voluntary for you to supply your Personal Data to the Firm. However, if you do not wish to provide your Personal Data, the Firm may not be able to:

 

• provide you the services that you require; or

• communicate effectively with you.

 

The Firm may also use and process your Personal Data for other purposes such as:

 

• to send you materials such as season greeting cards, newsletters, articles, write-ups and other updates, distribute information of events, conferences, talks and seminars which may be of interest to you; and

• potential referees to editors / researchers in legal ranking publications and journals and potential clients who request for referees of past work in our credential statements, tenders and submissions, if any, by way of email or mail.

 

If you do not agree or consent to the Firm processing your Personal Data for the purposes set out in this paragraph 2.3, please notify the Firm by contacting the Firm via the contact details set out in paragraph 4.1 below.

​

3.         DISCLOSURE OF PERSONAL DATA

 

Your Personal Data provided to the Firm or obtained by the Firm shall be kept confidential by the Firm. However, it may be necessary for the Firm to engage third party companies, service providers or individuals to perform certain services on the Firm’s behalf. In such event, you hereby agree and consent that the Firm may disclose and transfer your Personal Data to the third parties, within or outside Malaysia, including without limitation, as follows:

 

• banks and financial institutions;

• insurance providers;

• storage facility providers;

• external advisors and other professional advisors, such as auditors;

• professional and/or other regulatory bodies and/or organizations including without limitation to the Bar Council and/or other professional and/or regulatory bodies and/or organizations;

• Federal, State or Local Government or authorities including without limitation Government or semi-Government departments, statutory bodies, boards, and/or agencies; and

• such other party as the Firm deems necessary for the purposes mentioned in paragraph 2 above.

 

The Firm shall also disclose and transfer the information to any statutory bodies, regulatory bodies and / or governmental authorities where legally required to do so.

 

4.         REQUEST FOR ACCESS AND INQUIRIES

 

You may at any time hereafter request for access to, or request for rectification or correction of your Personal Data (subject to payment of fees, if applicable), or limit or withdraw the processing of your Personal Data by the Firm, as the case may be, however subject to the exceptions and restrictions as may be contained under the applicable law. If you wish to do so, please contact the Firm at the following contact details providing us with the name and NRIC/ Passport/ Fin number:

​​​

MESSRS CHAN LEE & CO

Suite No. 508, Block C,

Pusat Dagangan Phileo Damansara 1, 
No. 9 Jalan 16/11, Off Jalan Damansara,
46350 Petaling Jaya, Selangor Darul Ehsan.

​

Email: info@clcolaw.com

Tel: 03-5870 3111

​

For the attention of: Data Protection Officer​

​

The information above is for us to ascertain your identity as the correct data subject, hence it is your responsibility to keep such information safe. You will be responsible for any action taken by us in response to a request from someone using the information.

 

Please note that the Firm has the right to refuse your request to access and / or make any correction to your Personal Data to the extent permitted under the applicable law.

 

5.         SECURITY MEASURE

 

The Firm maintain the security of personal data as follows:

 

• commercially reasonable security control systems to safeguard the confidentiality and security of your personal data; and

• access to your personal data by our staff is strictly on a need-to-know basis.

 

6.          GENERAL

 

The Firm reserves the right to amend or modify this Notice from time to time. Any material amendments to this Notice will be made available on our website or any other available means as may be appropriate. If you continue to engage our services, you shall be deemed to accept such changes.

 

This Personal Data Protection Notice is issued in both English and Bahasa Malaysia. In the event of any inconsistencies or discrepancies between this English version and the Bahasa Malaysia version, this English version shall prevail.

 

Last updated: 1 December 2022

​